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  • Apophia

How To Register A Business In Kenya

Updated: Nov 19, 2022

With the presence of the eCitizen portal, registering companies and businesses have been made accessible in Kenya. At any convenience, the eCitizen portal permits people to do the entire registration process ranging from name search to the final phase of issuing a registration certificate and operating license. In Kenya, manual business registration is minimal and has been replaced by online registration.

Registering a business name in Kenya

The process of registering a business online in Kenya in its simplified terms requires you to;

  • Visit the eCitizen portal and enter your username and password.

  • Submit your business name via the Attorney General and Department of Justice office.

Make the required payments.

  • Getting a confirmation of name registration.

To successfully register a business in Kenya, you have to start with a name search to verify the availability of the name you wish to use as your business name.

To conduct a name search, you have to log in to your eCitizen account if you have one already in existence. However, you can go via a simple process and get yourself one if you don't.

To open an eCitizen account, you can visit the website of the registrar of companies; then, you will see the eCitizen account and then click on the sign-up button. This guides you through the whole process of acquiring a performance up to the final stage. Once you are done, the system sends you a verification email with a link. Then click on the shared link, and you will find the several government agencies you can interact with on display, which are usually five.

On display, click on the business registration service button from the several options, and you will be redirected to a page that will prompt you to register your business name. Then you can enter your best name and other required details to conduct a name search.

If your preferred business name is already in existence, you will be asked to find another name. However, if any existing business is not using the name, you are free to go and register once your business name is approved.

Requirements for registering a business in Kenya

To successfully register your business in Kenya, you are required to avail some documents and these include;

  1. A complete registration form that is CR1 can be downloaded from the registrar of companies’ portal.

  2. Statement of Capital

  3. Memorandum of understanding and articles of Association

  4. Shareholders’ details. The details include; scanned copies of Identity Cards or a passport, Kenya Registration Authority Pin Certificate and colored passport photographs.

  5. The physical residential address of directors


  • The directors or shareholders have to be registered on the Tax platform.

  • Company registration fees are Kshs 10, 650

  • You can register a company with one person as both the shareholder and the director.

  • After registration, a certificate will be made available to the portal for download after a week.

How to register a sole proprietorship business in Kenya

To register a sole proprietorship business in Kenya, you visit the business registration tab and click on the sole proprietorship tab. You will then be directed to an empty BN2 form which requires you to feed in the relevant details. Then upload the scanned copy of the ID card or passport and colored passport photographs of the business owner and partners if there are any.

Registration of a sole proprietorship business costs Kshs 1,000, and the certificate is availed on the eCitizen platform for download after a week.

Managing Your Business With Monkeypesa CRM

The world of marketing is in a crazy revolution. Every passing day, there is new software on the market. The software makes the work easier with automation.

MonkeyPesa CRM is an all-in-one business automation tool. From sales marketing, automation or customer support. With the devotion to help Small and Medium Enterprises (SMEs), MonkeyPesa is a user-friendly tool. The pricing, features, analytics, easy-to-interpret dashboard make it ideal for you. It is the best sales and marketing software in Kenya.

The CRM aids businesses to get prospects, insights, converts more leads to become customers and manages with customers across several channels. At the same time, they go through the selling process.

The services offered include; Sales pipeline management which helps companies to sell faster and get more prospects into the business. The invoicing and billing system allows track time, generating invoices, Pro-forma invoices, quotes, and getting much more money faster. And the real estate system helps real estate companies to acquire property, landlord management, tenant and the necessary automation.

MonkeyPesa CRM Features:

  • Team collaboration

  • Contact management

  • Pipeline management

  • Data security

  • Insights, analytics and reports

  • Human Resource and payroll

  • Inventory and stores

  • Bulk SMS and emailing

Accessible Communication is a giant step into maintaining good relationships with clients. Strong relationships generate more sales and support, improve client satisfaction, and reduce business expenses.

A closed buyer is just as vital as a new lead. MonkeyPesa CRM allows you to create charges based on a prospect’s information, schedule calls for them at any point in time, take notes based on our interactions, and easily save and organize that data for future use. In a nutshell, you are moving a sales lead, or prospect from one stage of your sales funnel to the next.

The MonkeyPesa CRM allows you to add contacts manually or upload files. Because the goal is to have streamlined communication in the sales process, you do not have to open another platform to make calls with your clients and prospects. The dashboard enables calls. In addition, all these interactions are captured in case you need to make clarifications and references.

It is a catch for small and medium enterprises, from social networking tools, project management to CRM, document management, calendars, team management, email marketing, phone management, and flawless lead management.

Social Media is a very relevant tool of sales and marketing today. Every passing day, there is a new social media channel your clients and prospects sign up for. MonkeyPesa provides a centralized location for all your social media interactions — tweets, posts, reels, videos, comments, replies, Direct Messages.

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